Meeting Rooms

Included:

• 3 couches
• 4 blue chairs, 5 wooden chairs
• Lamps, small tables, coat rack

Available upon request:

• 3 card tables
• 1 rack of 12 chairs

Important Notes:

• Furniture layout must remain as-is
• No projector or technology available

No food, crafts, or painting permitted (covered drinks are allowed)

Included:

• Projector (must bring your own laptop to connect)

Available upon request:

• Card tables
• Wide tables (6' x 29.5”)
• Narrow tables (6’ x 18”)
• Up to 60 chairs
• Handheld microphone

Included:

• Projector (must bring your own laptop to connect)
• Kitchen (available upon request)

Available on request:

• Card tables
• Wide tables (6' x 29.5")
• Narrow tables (6' x 18")
• Up to 60 chairs
• Handheld microphone

Included:

• Projector (must bring your own laptop to connect)
• Kitchen (available upon request)

Available on request:

• Card tables
• Wide tables (6’ x 29.5")
• Narrow tables (6' x 18")
• Up to 120 chairs
• Handheld microphone

• The meeting room is intended for Hudson businesses, nonprofits, and community organizations.
• No social gatherings such as showers, birthday parties, family reunions, weddings, etc.
• No sales, merchandise, or profit-making activities.
• A Hudson resident must represent the group, sign the application, and attend the event. The representative is liable for the library property and equipment.
• Library programs receive priority over outside groups.

• No alcohol, smoking, open flames, or pets.

• Do not attach decorations or materials that could damage walls or surfaces.

• Groups must arrange and clean the room, returning it to its original condition.

• Wipe counters/tables.

• Return all furniture.

• Remove trash as needed (diapers must be taken off-site).

• Children must be supervised at all times.

• No food, crafts, or painting allowed in the Laurel Lake Living Room. Covered drinks are permitted.

• Groups may not post their own signs in the library. The only signage allowed will be a list of the day’s meetings provided by the library. Publicity must not imply that the library is sponsoring or endorsing the event.

Users shall indemnify and hold harmless the Hudson Library & Historical Society and employees from any and all claims for damages which arise from use of the Hudson Library & Historical Society meeting rooms

• Rooms are reserved on a first-call, first-served basis in 4-hour increments.
• Include setup and cleanup time in your reservation.
• No early entry before library hours.
• Rooms must be vacated 15 minutes before library closing.

• The library provides projectors and basic audiovisual equipment in select meeting rooms; however, users must bring their own laptop and any necessary adapters or cables for connecting to the projector.
• Library staff are not available to provide technical setup, troubleshooting, or equipment operation support. Users are solely responsible for ensuring that their technology functions properly with library equipment and that they can independently operate all equipment they plan to use.
• The library is not responsible for technical issues, equipment incompatibilities, or delays caused by user technology.